Students Joining, Quitting, or Moving Classes

Removing Students

When a student is leaving a class, submit the change between the 16th of the student's final month and the 15th of the month the student will not attend at all.

◆Withdrawal Application Period and License Fees
For example, if May is the last month the student attends class, please submit the student’s withdrawal request between May 16 and June 15.
If the withdrawal request is submitted during this period, the license fee will not be charged starting from June.

Note: If a student has attended any days in May, a full monthly fee for May will be charged regardless of the actual withdrawal date. For such students, please submit the withdrawal as a change effective from June.

◆Notes for Those Using GrapeSEED Connect (Online Lessons)
If a student is removed from the portal system, the student will no longer be able to join Connect (online lessons).
Please remove the student from the portal system after the student has attended their final Connect (online) lesson for the month of withdrawal.

Steps

1. Sign in to the GrapeSEED School Portal Site, and click on the class the students will be leaving.

2. Click the student count link in the middle top of the class page.

3. The license page of the class will be displayed. Find the button near "Current count" in the middle of the page. Click the button to decrease the license number.

4. "Decrease Textbook License Count" pop-up screen will be displayed. Enter the following information:

• Number of students leaving: This number will be set automatically when you select the students.
  
• Registered students to be removed (checkbox): Select the student if registered for the App.
  
• Notes * Enter the following information for each student who will leave:
  
  • Date of leaving (The last date s/he attends class)
    

The number of students leaving will be set automatically when you select the students. Only set the number when you cannot find the student's name because the student has not been registered.

5. Click "Save" and submit the change.

The student count change will be updated once you submit the change.

Moving Students Between Classes

If a student is moving between classes, this change will not affect the monthly billing. There is not a given period to submit this change. However, to ensure the correct amount of student materials are delivered at the appropriate times, please submit the change as necessary.

The students will be moved to the new class once you submit the change.

Steps

1. Sign in to the GrapeSEED School Portal Site, and click on the class that needs to be updated.

2. Click the student count link in the middle top of the class page.

3. The license page of the class will be displayed. Click "Move Students" on the top right of the page.

4. "Move Students" page will be displayed.

Set the information below on the right side of the page and move the student:

(1) Select the campus.
(2) Select "Move."
(3) Find the student's new class. * You can filter the classes by class name, grade, or unit.
(4) If the student is transferring to a class that is progressing at a faster pace and requires additional materials to be shipped, please enter your request in the "Notes" field.

Request Example: The new class is progressing faster, and additional materials are needed.

(5) Drag the student from the left class (the source class) to the right class (the destination class).

After you drag and drop the student
The background color of the student will change. Ensure the student name is correct, and the classes that the student moved out and moved in have the correct count. Click "Save" and reflect the change.