Invitation Templates
As a region administrator, you may want to change the wording in your invitation emails depending on user type. You can edit the layout and text of your invitation emails by editing the invitation templates directly.
Region manager can manage how these templates look like, make new templates, predefined templates for inviting their own users, and external users like school admin, campus admins, teachers etc.
You may edit your region's invitation templates by logging into the Schools.GrapeSEED website listed above with your account credentials.
How to View Your Invitation Templates
To view your invitation templates, click on Administration to the right of your username in the header and select Invitation Templates from the drop down menu.
This will open the 'Invitation Templates' page. From here you will see a drop down list of every invitation template in your region, along with important information about each invitation. This includes:
- Name
- Campus
- Email Subject
- Language
- User Type
How to Edit Your Invitation Templates
To edit an invitation template, click on it's name in the drop down menu to open the 'Edit Invitation Template' form.
From the 'Edit Invitation Template' form, you can change the invitation name, user type, campus, school, language, and subject line.
You may edit the email's layout and body below the section 'Email Body', and you may add a background image to the email below the 'Background Image' section. Select Fit to Page to fit the image to the page. To disable the template, select disable.
Once you're finished making your edits, click on Save to save the template. To preview your new email, click on Preview.
How to Remove an Invitation Template
To delete an invitation template, click on it's name in the 'Invitation Templates' form. From the 'Edit Invitation Template' form, click Delete in the top right of the form. It will ask you to confirm before deleting the template. Select Yes to delete the template.
How to Create a New Template
From the 'Invitation Templates' form, click on New Invitation Template on the top right of drop down menu to open the 'New Invitation Template' form. Enter the following information into the 'New Invitation Template' form:
- Invitation Name
- User Type
- Language
- Email Subject
- Email Body
To save your new invitation, click on Save. To preview your new invitation, click on Preview. To discard your new invitation, click on Cancel.